Getting Started With Write-N-Cite 4 or ProQuest for Word in 4 Easy Steps
Note: This article covers using both Write-N-Cite 4 or ProQuest for Word. Both tools work exactly the same once you have logged in. We will refer to both versions as "Write-N-Cite" throughout this article.
You can get started with Write-N-Cite easily and view the formatting of your in-text citations, footnotes and bibliography – all while you are writing your paper.
Step 1. Launch Write-N-Cite
Note: The first time you launch Write-N-Cite for Windows, you will must be connected to the internet in order to log in to RefWorks and sync your RefWorks database with Write-N-Cite.
Tip: In most cases, there is no need to log out of Write-N-Cite when you are not using it. If you are using Write-N-Cite for Windows on a public computer without a personal login, you should log out of Write-N-Cite when you complete your work. If someone does gain access to a system with your RefWorks account logged in to Write-N-Cite, they will not be able to change anything in your account since Write-N-Cite doesn’t have any features to edit your database.
Logging In To Write-N-Cite for Windows:
1. Click RefWorks from the Microsoft Word ribbon. ProQuest for Word users will see ProQuest
listed instead of RefWorks.
2. In the Settings area, click Log In.
3. If you know your organization’s group code, enter it and your RefWorks username and password.
4. ProQuest for Word users -- click "RefWorks" and then enter your RefWorks log-in credentials. You'll see the tab in Word change from ProQuest to RefWorks.
If you do not know your group code, you can obtain a Login Code by navigating in RefWorks to the Tools, Write-N-Cite page. A unique code is displayed for you and is valid for four hours. This Login Code replaces the need for your username and password.
Note: You do not need to obtain a new login code every time you use Write-N-Cite. You only need a new login code if you have logged out of Write-N-Cite.
The first time you log in to Write-N-Cite, it will automatically “sync” with your RefWorks account. This may take a few seconds. It is downloading your references, folders and preferred output styles. Any time you make changes to your RefWorks references you can click Sync my Database in the Extras area and your new and edited references will be included in your account.
Step 2. Selecting Your Output Style
The first thing you will want to do is select an output style for your document. Any in-text citations or footnotes and your bibliography will be displayed in your document while you write your paper – in the output style you have selected. You can always change the style later if you need to.
1. Click the Style drop down. You will see a list of RefWorks’ popular styles.
2. Click on the style name or click Select Other Style at the bottom of the list to see your personal “favorites” or any output styles recommended by your organization (group favorites).
3. You can change your output style and the formatting of your paper at any time by clicking on Style and selecting a new output style.
Note: if the output style you need for your paper is NOT in listed in the popular styles, favorites or group favorites, you will need to log in to your RefWorks account and add it using the Output Style Manager. Once you add the style, you may need to sync Write-N-Cite to download the new style. Click Sync My Database in the Extras area of Write-N-Cite to download the newly added style.
Step 3. Write Your Paper and Inserting Citations or Footnotes and Your Bibliography
Note: You may want to sync your RefWorks database with Write-N-Cite if you have recently added references you want to use in your paper. Click the Sync my database icon to download new or updated references and output styles.
When you are ready to insert an in-text citation or footnote into your paper:
1. Click the Insert Citation and Insert New option to launch the insert/edit citation box. If you have previously used Write-N-Cite, you may see some recently selected citations listed above the Insert New option. You can select citations displayed from this list or access all your references from the Insert New option.
2. Once the Insert/Edit Citation box displays, you can access references by folder search for a specific reference. The search box will search every field of every reference. You can use “AND” and “OR” when using the search box.
Tip: Use the horizontal scroll bar to see the full title of a reference. Right-clicking on the reference and choosing the item from the context menu will display the complete record (file attachments are not displayed).
Full Reference View:
3. Click on the reference you wish to insert into your paper. You will see a preview of the formatted citation in your current Output Style.
4. Click OK to insert your formatted citation into your paper.
5. To insert a footnote instead of an in-text citation, click the Make Footnote checkbox in the Edit Reference area. Once you make a footnote and finish editing the citation, you will not be able to undo this action. However, you can always add a new in-text citation.
6. You can insert your bibliography anywhere in your paper while you are writing. Click Bibliography Options, Insert Bibliography. Note: the bibliography will be inserted wherever the cursor is in your paper. You can click Remove Bibliography and re-insert if it you need to change the location.
Step 4. Save your formatted paper (you should really save it periodically while you are writing!).