LibCentral

Access your EBA dashboard

Login to LibCentral. Select “Evidence-Based Acquisition” under the “Collections” tab. Libraries with an active EBA program will be able to view the EBA Dashboard. For libraries without an active EBA program, a link to an information page will be displayed instead.

EBA dashboard features  

The EBA Dashboard will display your active EBA programs. When selecting a program in the menu, the program details (Total budget, Amount allocated, Remaining budget, Total allocated books, start date and end date) will be displayed for each program.

During the 12 months period libraries can select the titles they would like to own based on Counter 5 usage and Ebook Central usage from the dashboard. Libraries can select titles on the Working Book List and add them to the Allocated Book List. Once titles are added to the Allocated Book List, the program budget details will be updated accordingly. Titles added to the Allocated Book List will have a blue background in the Working Book List.

There are several ways to sort the lists, by Publication Year, Book Price and Holding Type. The Holding Type option will allow viewing titles already in the library holdings. There may also be icons on books (Owned, In a subscription, Consortium holding).

Place order

During the two-week purchasing window at the end of the EBA Program, there will be a “Place Order” button on the EBA Dashboard.

Before clicking “Place Order”, ensure you have added all the books you want to the Allocated Book List. The Program Budget section indicates the number of Allocated Books and how much of the EBA budget remains.

Please note the entire EBA order must take place in one transaction.

You are welcome to purchase titles over your EBA budget. Any remaining EBA funds will be applied, and you will be charged the difference. These additional titles will be invoiced at 1-User(1U) price for Unlimited (UA) access.

 
Order review

On the Order Review page there will be a list of the titles you are ordering for your final review. If any changes are needed, click the “Edit Order” button. Once confirmed click “Place Order” to complete and finalize your EBA Order.

The Patron Requests page allows you to review, approve or reject mediated STL or purchase requests submitted by patrons. Patron Requests can be accessed from the Dashboard on the homepage or via the Collections tab.

Pending requests are shown by default, however use the dropdown to display All, Approved, Purchased, Rejected, and Upgraded. Use the search to search by title, patron name, or date. 

Open a Pending request by clicking on the hyperlink in the Action column. The request will open to show the metadata about the book, as well as any previous purchase history. It also shows the patron details, including any comment made as part of the request. 

At the bottom of the screen is the ability to choose the purchase model (NL, 1U, 3U, UA) or to choose an ATO loan, or STL loan if available. 

Use the buttons to approve or reject the request. The patron will receive an email once their request has been addressed. Use the Librarian comment box to communicate additional information to the patron. 

Lists are sets of titles that have been grouped together. Usage, Title, and Expenditure Reports can all be filtered by a specific list which allows the library to monitor use or expenditure against a set of titles. Lists can also be used in the acquisition workflow by creating selection lists for approval and acquisition. Lists can be emailed or exported.

Create a list by navigating to the Manage Lists option under the Collections menu. Then click on Create List. 

Add titles to lists from the search page, or from the individual item detail page. 

Title Match allows you to work with lists of ISBNs, eISBNs and Document IDs.

This feature allows bulk changes to the titles, bulk purchases, and includes the creation of a list to use elsewhere in LibCentral.

The list of numbers must be a single column of clean numbers. Remove spaces and symbols from the numbers before adding them to the List Data field. These numbers can be either Document IDs, or ISBNs. Use the toggle to identify to LibCentral which format which is used. 

Prior to submitting a Title Match, you have the following options for all matched titles:
- add to a new or existing list
- turn visibility on or off
- apply fund codes
- restrict the title match to titles that are already visible

After submitting the Title Match, results for matched titles and items that were not matched are provided. The results are emailed to the address associated with your LibCentral account, with a link to download more detailed data including csv files listing all the numbers that were processed, matched to Ebook Central records, and those that could not be matched. Matched titles can be viewed, exported or purchased.

You can access updates to your MARC records by navigating to the 'MARC Updates' option under the Collections menu. There you will find MARC recrod updates for your owned/subscribed content, as well as your DDA pool (if relevant) which are available on a monthly basis.

If updates are available for your subscription or owned content, this is identified by the date fields, as well as Yes appearing in the New Updates column. Click on Yes to access the MARC records updates. More details become visible, and the option to choose which month to download updates by clicking the correct Download button in the last column. 

Once MARC Updates have been downloaded, LibCentral records when they were last downloaded as well as the name of the librarian account which downloaded them. 

To access the MARC records for individual titles you can do this from the Full Record page.

Use the Export MARC button to download a MARC record in your preferred format. 

It is also available from the Search Results page. Simply select the records and use Export Selected.

Exporting MARC records can also be done at the same time as purchasing on the order confirmation page. 

Ebook Central offers Full and Express MARC records.

Features of both Full and Express MARC records:

• Free of charge
• Available for purchased, subscribed and DDA holdings 
• RDA compliant and Provider Neutral 
• Include all relevant doc IDs in the 035 field - Ebook Central, EBL, and ebrary
• Contain OCLC numbers (OCN)